WHAT IS THE DIFFERENCE BETWEEN AN ACCOUNTANT AND A BOOKKEEPER?
A Bookkeeper is responsible for proper entry of all transactions into
the accounting records of a company or individual. Tasks
of bills (Management of Accounts Payable)
of invoices (Management of Accounts Receivables)
and mailing of Monthly Invoices and Statements
of payments of invoices
of credit card accounts
of checking and savings accounts
Required Government Form Preparation
addition to the above services we will also provide automated invoicing
services for regular monthly invoice clients.
have far greater education and responsibility and are required for financial reviews and
verification of statements and entries for submission to banks and other
financial institutions, as well as the Internal Revenue Service for
In addition to their greater skill they cost significantly more per hour
and are not cost effective for mundane routine bookkeeping entries.
My business is small, when is it right to start using a bookkeeping
Not all businesses can afford a bookkeeping service. We will sit
down with you and determine if our service will be of benefit, without
creating an unnecessary financial burden. There is no standard
formula, but in general a company must have a positive cash flow, and
have at least 4 hours of bookkeeping work per month. Anything less
would be better done by yourself.
My books are a mess, I am behind on vendor payments, I am often overdrawn,
and I am not computer based, What can you offer me?
This is a surprisingly common problem. Sometimes it can be solved
quickly and efficiently through proper bookkeeping procedures and
prioritizing vendor payments. Most often these problems are
related to slow sales and high expenses. Through proper
bookkeeping we can determine where expenses are excessive for the income
generated. We can't solve your sales problems through bookkeeping,
however, our business consulting services
can assist you in determining
new sales techniques and targeting methods.
My business is seasonal, can I use your services only during my busy
Many businesses are seasonal and do not have the cash flow to afford a
bookkeeping service year-round. We offer an alternative that keeps
your bills paid timely through minimized service. If you have a service agreement
with A4E we will provide very basic bookkeeping services during the slow
periods so all bills
are paid promptly, however, the more sophisticated entries are saved
until such time as cash flow improves.
My business is cash based, do I have to report all of my
By law you must fully declare all income, however, we will only enter
what you report to us. The Internal Revenue Service and other tax authorities
have formulas to determine what the appropriate income should be based
on the purchases you make to sustain your business. Hiding cash, or
underreporting is not wise, but many businesses do it, and those are the
choices you make, but we do not encourage it.
What is real time bookkeeping?
Real time bookkeeping is a specialized service that allows you to
monitor your bookkeeping entries anytime you want. Depending on the
service level selected, entries are made within several hours after the
documents for entry are received. All documents are
available on-line and are protected for your safety.
Does A4E have access to my bank accounts?
There are several variations to this question.
FIRST is that we
are denied all access to your bank accounts and credit cards. You
maintain full and complete control over your accounts. We do,
however, require copies of your bank account statements and credit card
statements, however, you are encouraged to black out the account
numbers, however, if you prefer you do not have to. These
statements are used to reconcile your accounts and make sure your
accounts are in balance and not overdrawn. For credit cards the
reconciliation process allows us to monitor your credit cards for
fraud. We prepare checks for you using a special program so the
checks are prepared for you to print out at your office on your
checks. We never touch or have contact with your bank account or
credit card account information. This variation requires some time
on your part to fulfill daily or weekly bookkeeping tasks.
SECOND variation gives us limited access to your account information and
checks. We prepare checks and then forward them to you to be
signed and mailed. This again requires some effort on your part to
complete some bookkeeping tasks, but this gives you more control over
payment to vendors and employees.
THIRD variation gives us full and complete access to your accounts
through on-line banking and make payments using on-line banking.
This is the most efficient and requires no effort on your part. We
only make bill payments that you approve in advance. Because we
have access to your account information we are able to make sure your
accounts are in balance at all times and reduce the chance of
do my financial materials get to you?
Either the documents can be faxed, emailed, or mailed to us, or for
immediate service we also have pick up and delivery. Once we
receive the documents they are scanned into our computer where they are
have several levels of service, the first being immediate, where all
materials are entered as soon as they are received. This costs a
bit more, however, it allows you to quickly review your finances,
especially if one or more people needs to review the current financial
status of your company or production
has access to my on-line materials
You decide who is allowed to review materials and who is not. Your
information is password protected and your can issue multiple passwords
and limit access to specific information, or you can use one password
and issue it to one or more people.